Administration and Accountant Officer

ACE Recycling Group is a leading recycler in Australia, accredited under the Commonwealth National Product Stewardship Scheme for TVs and Computers (NTCRS), with full ISO 9001/14001, AS/NZS 5377, and R2v3 certifications. With our 6 nationwide recycling facilities in Sydney, Newcastle, Melbourne, and Brisbane, we are dedicated to making a positive impact on the environment and promoting sustainable practices. Be part of Australia’s recycling leader. Join our team to drive a greener future!

Key Responsibilities:

Recordkeeping and Reporting:
- Manage monthly recordkeeping of incoming materials.
- Prepare and present reports for external customers.
- Handle monthly invoicing and financial reporting.

General Administration:
- Oversee general office tasks such as managing phone calls, emails, and correspondence.
- Respond to customer and supplier inquiries and provide necessary information.
- Coordinate with various departments to provide operational support and ensure smooth daily operations.
- Work closely with the operations team to organize daily work schedules and confirm delivery timelines.
- Assist with scheduling appointments, meetings, and travel arrangements.
- Support warehouse operations by managing services such as general waste, metal bin recycling, and gas supply.
- Perform general administrative tasks as required.

Logistic Coordination:
- Coordinate incoming and outgoing shipments, ensuring accurate documentation and timely delivery.
- Collaborate with suppliers, freight forwarders, and internal teams to manage and track shipments and deliveries.
- Assist the logistics team in arranging freight for internal transfers and external collections.
- Manage daily delivery and collection bookings.

Accounting:
- Process accounts payable and receivable.
- Verify and record invoices using MYOB accounting software.
- Prepare weekly payment schedules and ensure timely reconciliation of accounts with the general ledger.
- Perform bank reconciliations and respond to queries related to accounts receivable and payable.

Qualifications and Experience:
- Proven experience in administration, accounting, or a similar role.
- Strong proficiency in MYOB or similar accounting software.
- Experience with payroll processing is highly desirable.
- Exceptional organizational and multitasking skills, with a keen eye for detail.
- Experience in logistics coordination or operations support is an advantage.
- Excellent written and verbal communication skills.
- Proficiency in Microsoft Office Suite (Word, Excel, and Outlook).
- Ability to work independently and collaboratively in a team environment.
- Tertiary qualifications in business administration, accounting, or a related field are preferred but not mandatory.

What We Expect from You:
- A proactive and solution-oriented mindset.
- A high level of professionalism and ability to handle confidential information.
- Strong interpersonal skills to liaise effectively with internal teams, suppliers, and clients.
- Adaptability and willingness to take on varied responsibilities in a growing business.
- Good attention to detail and reliability in ensuring accuracy of data.
- Ability to work unsupervised, show initiative, and approach problem-solving with a self-directed approach.

Experience:
- Administration: 1 year

Language:
- English
- Mandarin (Preferred)